CatsinHD Posted 15 hours ago Posted 15 hours ago (edited) For any paperwork needs, I recommend using the information present on the Guide to Paperwork. This provides all pencode needed to make forms. Ever since the great passing of the Example Paperwork page, may it rest in peace, there has been a criminally low amount of paperwork forms available for people to tinker around with for their own purposes. While I have not created a ton of paperwork, there are some general trends I have picked up on. And also I was told that making a post for people to share their forms on and discuss their tips on paperwork creation would be liked. While I would like to claim to be a paperwork genius, at the end of the day I tend to stick to a single format, the CCIA format. I won't waffle on about technical writing and such. Both because it isn't the most applicable here (see the wiki for that) and I won't act like my singular course in the matter makes me an expert. In honesty, I make things up as I go, or re-use the CCIA format which remains a venerable format. It is pretty plug and play, not requiring too much effort to bend it to your uses. However, other forms will be discussed later on. When it comes to paperwork forms, CCIA uses a pretty consistent format. The key details are: A border around the form Use of horizontal line [hr] to break up sections An organization logo/flag (in CCIA's case, the SCC logo) A form name and number Index (for internal logging) Date Commonly, Employee and Signature lines Bolded prompts So, what we get at a basic level is this: Quote [table][cell][hr][small][center]LOGO/FLAG[br][b]ORGANIZATION VESSEL[/b][hr][b]Form NUMBER [large]FORM NAME[/large][/b][/center][hr][b]Date:[/b] [date] [b]Index:[/b] [field] TEXT [hr][b]Employee:[/b] [field][br][b]Employee Signature:[/b] [field][hr] This is the most basic CCIA-style form. It has a border, separates sections with horizontal lines, and is concise and to the point. This is perfectly fine for SCC-based organizations and is quite flexible to your needs. Want to make it a fax? At a To, From, Subject, and Signature lines. In fact, a basic faxing form is on the Guide to Faxes (which you should read before sending faxes)! Want a medical waiver? Add some legal jargon and add some signatures and name fields. Quote [table][cell][hr][small][center][logo_scc][br][b]Stellar Corporate Conglomerate SCCV Horizon[/b][hr][b]Form 0300 [large]Surgery Release[/large][/b][/center][hr][b]Date:[/b] [date] [b]Index:[/b] [field] This form entails the personal release of the undersigned employee of the Stellar Corporate Conglomerate and subsidiary corporatitons for the denoted surgical proceedings. The undersigned employee, through the act of signing this form, accepts to bear responsibility for any and all effects that the denoted surgical proceedings may entail. [b]Employee:[/b] [field] [/b][b]Signature:[/b] [field] [b]Intended Surgical Proceeding(s):[/b][list][field][/list][b]Reason:[/b] [field] [b]Surgeon:[/b] [field][/list][hr][b]Chief Medical Officer's Signature:[/b] [field] [b]Chief Medical Officer's Stamp[/b][hr][/table] The CCIA format is very consistent across forms. The surgery release makes some good use of side-by-side name and signature fields which is a common trend with more recent CCIA forms. Some tips when writing information prewritten on the form (I.E. printing automatically and not filled in by an individual such as signature or name). Be dry. Don't worry about sounding dull or overly corporate. Forms are meant to be this way! Embrace the corporate style of writing. What if CCIA-style forms aren't your style, or don't make sense for your organization? Well, don't worry. There is a wonderful website I use to create new forms found here: https://ps.ss13.net/#instructions This shows you how the paper will format when made, and is amazing for messing around with pencode to find the right style. So what about some tips and examples? Use the table border. This will add a definite end to your forms and make them look a little tidier than text slapped onto a blank white paper. Use bold to your advantage. Bold words call attention to themselves and, additionally, add separation for mundane text. Don't overuse small. While small can make a form look very crisp and clerical, overuse can mean that you lose the ability to add small text to a document. This is especially problematic in legal documentation. Keep colorful imagery and organizational information at the top. Flags, logos, names, etc. should remain at the top. This keeps a clean look and also avoids some of the messiness adding flags/logos can force into the format. Separate out sections. This is to avoid a long never-ending wall of text. Find sections of related information and cut them apart from the rest. This can be done with either headers (bold, large text. [h1] and [h2] also work) or horizonal lines [hr]. When in doubt, find an IRL example to take inspiration from. For instance, TCAF forms may be loosely based on IRL American documents. Here are some exmaples: Konyang Arrest Form (Authored by Ben10083, posted by Greenjoe within this same forum topic) Quote [grid][row][cell][logo_pvpolice_small][cell][small][date]-[time][/small][br][b]Arrest Report[/b][br][small][i][b]For a Safe and Harmonious Aoyama[/i][/b][/small][/grid][hr][large][b]Information[/large][/b] [b]Arrestee Information[/b] [table][row][cell][b]Name[cell][b]Species[cell][b]Age[cell][b]Identifiable Features[cell][b]Status* [row][cell][field][cell][field][cell][center][field][cell][field][cell][field][/table][small][i]*In event of release, include name of guarantor if applicable. Example: (RELEASED|Nanashi-no-Gombei)[/i][/small] [b]Arrest Information[/b] [u]Date[/u]: [date] [u]Arresting Agency[/u]: Point Verdant Corporate District Precinct 302 [u]Arresting Officer[/u]: [field] [b][large]Charges[/b][/large] [table][row][cell][b]Charge[cell][b]Classification [row][cell][field][cell][field] [row][cell][field][cell][field] [row][cell][field][cell][field] [row][cell][field][cell][field] [row][cell][field][cell][field] [row][cell][field][cell][field][/table][hr][b][large]Incident Summary[/large][/b] [u]Summary[/u] [field] [u]Witnesses[/u] [field] [u]Supporting evidence (and location)[/u] [field] [hr][small][i]Attach photograph of Arrestee to this report[/i][/small] Signature: [field] This form is very nice on many levels. First of all, it follows technical writing expectations. Namely, a hierarchy of headers (Bold and large for primary, smaller bold for secondary, underlined for alternative secondary). The horizontal lines break up the flow of the paper into chunks of related information and avoids the dread of one long mega paper. The header is simple but also fancy with side-by-side logo and organizational information. Small, indented text is utilized for notations that are otherwise not vital to the form. SCC Surgery Release Form (Authored and posted by 20nypercent within this same forum topic) Quote [table][cell][table][row][cell][center][logo_scc_small][cell][large][b]Stellar Corporate Conglomerate[/b][/large][small] Form 0300[/small] - Surgery Release[/table][small][b]Date[/b]: [date] [b]Index[/b]: [field][/small] [hr][small][center]This form entails the personal release of the designated employee of the Stellar Corporate Conglomerate and subsidiary corporations for the denoted surgical proceedings. The designated employee, through the act of signing this form, accepts to bear responsibility for any and all effects that the denoted surgical proceedings may entail.[/center][/small][hr][b]Employee[/b]: [field] [b]Occupation of Leave[/b]: [field] [table][row][cell][center][b]Intended Surgical Procedure(s)[/b]:[cell][b][center]Reason[/b]:[row][cell][u][field][/u] - [small][field] [table][row][cell][small][b]Expected Duration of Leave[/b]:[cell][small][field][row][cell][b]Recovery & Care Specifications[/b]:[cell][small][field][small][/table][cell][small][field][/table] [b]Surgeon[/b]: [field] [hr][small][b]Chief Medical Officer's Signature[/b]: [/small][field] [small][b]Chief Medical Officer's Stamp[/b]:[hr][/table]•⠀⠀•⠀⠀•⠀⠀•⠀⠀•⠀⠀•⠀⠀•⠀⠀•⠀⠀•⠀⠀•⠀⠀•⠀⠀•⠀⠀•⠀⠀•⠀⠀• This form is a different take on the CCIA-style format. It borrows the general layout of organizational information at the top, date and index, disclaimers, subject, and signatures/stamps. However, the main changes are the boxed organizational header at the top. Much like the Konyang form, it is clean and professional. To end off, I should note that this isn't the end all be all for forms. In most situations, re-using a format from others, such as the ones above, and replacing certain elements to fit your needs is a common and acceptable trend. I would encourage anyone who has formats they would like to share to post them in this thread. I will expand this post as I can (and as I remember to). Also, if anyone has any questions or anything that I should add, just lmk on Discord (CatsinHD#4202) or here. I know some people want all of the CCIA forms posted here as well and... that is a little unwieldy with how many forms there are. I may post sanitized version for medical, engineering, etc. later on. Until then, here you are. Edited 14 hours ago by CatsinHD Adds a new form to look at 3 Quote
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